Navigating Through Top Therapist Software Choices in 2023

By Jared Levenson - Updated, Reviewed, and Fact-checked on September 18, 2023

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Therapist software is invaluable for mental health professionals, simplifying administrative tasks for patients and enhancing the client experience.

In 2023, many excellent therapist software options are available with different features, pros, and cons to consider.

These powerful tools can help providers streamline practices, making therapy more accessible and practical.

With a dedicated team of mental health professionals and tech enthusiasts, the Online Mental Health Review Team brings years of experience in both fields.

Our unique blend of expertise in patient data allows us to provide reliable, well-researched insights into the best therapist software choices for 2023.

So, let’s take a deep dive! First, we’ll look at the top 3 options and then answer some FAQs.

What Is The Best Software To Use For My Practice? - Therapist Consultants Weekly Tip


SimplePractice is a feature-rich platform designed for health and wellness professionals. Its user-friendly interface makes managing your practice a breeze.


  • Appointment reminders
  • Telehealth capabilities
  • Online booking
  • Electronic billing
  • Secure Messaging


  • Intuitive and easy to use
  • Offers a wide range of features
  • HIPAA compliant


  • Some users find the pricing a bit high
  • Limited customization options


  • Starts at $39 per month


TheraNest is another popular system of choice among therapists. It’s known for its robust functionality and excellent customer support.


  • Client Portal
  • Appointment reminders
  • Insurance billing
  • Progress notes


  • Extensive features
  • Excellent customer service
  • HIPAA compliant


  • Some users find the interface a bit outdated
  • Limited teletherapy features


  • Starts at $38 per month


TherapyNotes is a top-rated platform, especially noted for its mental and behavioral health and-focused features.


  • Therapy notes
  • Electronic billing
  • Client Portal
  • Telehealth capabilities



  • No mobile app
  • Limited customization options


  • Starts at $49 per month

When choosing the perfect software for your practice, consider the features most important to you, your budget, and the software’s ease of use.

Remember, the best therapist software is the one that meets your unique needs and helps you deliver the best care to your clients.

In this digital mental health care era, having the right tools at your disposal is more important than ever.

The therapist software options listed above are some of the best in the industry, offering a range of features to streamline your practice and enhance client care.

Online Mental Health Reviews always strives to provide the most accurate and trustworthy information about mental health providers. We hope this guide helps you decide on the best therapist software for your practice in 2023. Stay tuned for more updates and reviews!

What is mental health software?

While we listed three popular options above, many more forms of mental health software exist. Here’s an overview of what mental health software is:

  • Electronic Health Records (EHR): According to, These are digital versions of patient charts, providing real-time, patient-centered records that make information readily available to authorized users.
  • Teletherapy: This feature allows therapists to conduct sessions remotely, expanding their reach and making therapy more accessible for clients.
  • Appointment Scheduling: An essential tool for managing client appointments efficiently and reducing no-shows.
  • Billing and Invoicing: This functionality streamlines the financial aspect of running a therapy practice, including insurance claims processing.
  • Client Portal: A secure platform where clients can book appointments, access resources, and communicate with their therapist.
  • Practice Management: This includes tools for managing every aspect of a practice, from scheduling to billing to clinical documentation.

Common Functionality of Therapy Software

In terms of therapy software features, let’s look at some standard features that these tools often include:

  • Client Scheduling: Streamlines booking and managing appointments, reducing administrative burden.
  • Session Notes and Documentation: Allows therapists to keep detailed records of each session, aiding the treatment process.
  • Billing and Insurance Claims: Simplifies the financial aspects of therapy, from invoicing to handling insurance claims.
  • Secure Messaging: Provides a private, secure platform for communication between client and therapist.
  • Teletherapy Capabilities: Enables remote sessions, making therapy more accessible to those who can’t attend in person.
  • Client Portal: Offers clients a secure space to schedule appointments, access resources, and communicate with their therapist.

What is mental health software best for?

Mental health software can be an empowering tool for self-discovery and healing. Let’s explore what it’s beneficial for:

  • Streamlining Administration: It helps therapists manage appointments, invoicing, and other administrative tasks efficiently, allowing more time for client care.
  • Facilitating Remote Therapy: Teletherapy features make therapy accessible to those who can’t attend in-person sessions, ensuring everyone gets the help they need.
  • Improving Client Engagement: With a secure client portal, clients can book appointments, communicate with their therapist, and access resources, fostering better engagement in their treatment process.
  • Enhancing Record Keeping: Digital health records make it easy to store, access, and update patient information, promoting accurate and efficient record keeping.
  • Monitoring Practice Performance: Data analytics provide insights into the practice’s performance, guiding decisions for improvement and growth.

What Are the Benefits of Using Mental Health Therapy Software?

In a world where mental health is finally getting the attention it deserves, let’s dive into how software solutions can be a game-changer.

  • Saves Time: By automating administrative tasks like scheduling and billing, therapists can spend more time connecting with their clients.
  • Improves Accessibility: With teletherapy features, help is just a click away, no matter where you are.
  • Enhances Client Engagement: Secure client portals not only make therapy more accessible but also empower clients to take an active role in their treatment process.
  • Ensures Secure Record Keeping: Digital health records streamline documentation and provide a secure way to store sensitive information.
  • Provides Valuable Insights: Data analytics features allow therapists to track the performance of their practice and adjust strategies as needed.

Mental Illness Stigma

Mental health practices and illness can be challenging, especially when faced with the added burden of stigma. Let’s break down what this stigma looks like and why it’s so harmful:

  • Misunderstanding and Fear: Often, people fear what they don’t understand, leading to a negative perception of those struggling with mental illness.
  • Stereotypes and Prejudices: Media representation can fuel harmful stereotypes, leading to prejudices against those with mental health conditions.
  • Discrimination: Stigma can result in unfair treatment in various aspects of life, including employment and social situations.
  • Self-Stigma: Those with mental health conditions may internalize these negative perceptions, impacting their self-esteem and recovery.
  • Barrier to Treatment: Stigma can prevent individuals from seeking help due to fear of judgment or discrimination.

In our quest for empathy and understanding, remember that mental health conditions are not a choice but a part of our shared human experience.

Therapist Software Conclusion:

As we navigate through the top therapist software choices in 2023, it’s clear that a wide array of robust and versatile options are available. These tools have been designed with mental health professionals in mind, from optimizing scheduling and billing to enhancing client management.

While the user experience and specific features may vary across platforms, the common thread is the commitment to improving the delivery of mental health services. As you make your choice, consider your unique needs, the experiences of others, and the potential of each software to streamline your practice. Ultimately, the right tool will empower you to provide the best possible care to your clients.

We hope this guide has been helpful in your quest to find the perfect therapist software. If you have any questions or need further clarification, please don’t hesitate to comment below. We’re here to help! Also, we’re always looking for new mental health services, apps, or courses to review.

If there’s something you’d like us to try and review next, drop your suggestion in the comments as well. Your input is invaluable to promoting mental health awareness and helping our readers make informed decisions.

If You’re In An Emergency:

Waiting for an online therapy session in a crisis may not be prudent. Should you find yourself in immediate need of help, please dial 911. This is especially crucial if there are plans to cause harm to yourself or others. If thoughts of self-harm are present, the 988 Suicide and Crisis Lifeline is available 24/7 at your disposal by dialing 988.

Another resource is the National Helpline of the Substance Abuse and Mental Health Services Administration (SAMHSA), reachable via 800-662-HELP (4357).

This helpline offers free, confidential assistance round-the-clock every day of the year, guiding individuals with mental health or substance abuse challenges towards appropriate treatment plans and providing necessary information.

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