Vagaro Review – Best Appointment Booking Software for Spa, Salon, and Fitness

By Jared Levenson - Reviewed on October 1, 2023
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Are you a small business owner or an independent health, fitness, salon, or spa service provider? Do you need help managing appointments, inventory, and marketing simultaneously? You’re not alone. We understand the challenges you face every day. But what if we told you there’s a tool that could make your life easier?

Meet Vagaro – an all-in-one appointment and business management software designed specifically for you. It’s like having a personal assistant who never sleeps, helping you manage your business smoothly and efficiently.

Vagaro offers a variety of features that can streamline your operations. It has covered you from appointment scheduling to online booking, automated marketing to client data management, inventory management to reporting. And guess what? It integrates seamlessly with platforms like Google Calendar, QuickBooks, and Facebook, making your work even more manageable.

But don’t just take our word for it. Users have praised Vagaro for its ease of use, excellent customer service, and value for money. There might be a slight learning curve and occasional glitches, but that is different for most things worth learning.

In this review, we’ll delve deeper into how Vagaro can revolutionize the way you run your business. We’ll examine its features and benefits and how it stands out in the market. So, are you ready to transform your business and offer your clients an exceptional experience? Let’s dive in!

For Spas, Salons, and Fitness
Scheduling Appointment Software for Spa, Salon, and Fitness Scheduling Appointment Software for Spa, Salon, and Fitness
$25 per month (one user)

Vagaro is a business management tool for salons, spas, and fitness businesses. It offers features like appointment scheduling, email marketing, POS, and more. It's known for its affordability and comprehensive feature set. But it has a learning curve and occasional glitches. Some users suggest improving certain features and find the pricing structure unsuitable for growing teams. Despite these, Vagaro remains a unique solution for businesses seeking to streamline operations.

  • Wide range of features
  • Affordable pricing model
  • Software integration capabilities
  • Inbuilt payment system
  • Client marketplace availability
  • Advanced team support
  • Requires learning curve
  • Slower page loading
  • Client account necessary for booking

About Vagaro – Mission, Company Background

Company Background

Vagaro, an innovative tech company, aims to revolutionize the health, fitness, salon, and spa industry. Their goal? To empower small businesses and independent service providers with an all-in-one appointment and business management software. This tool is designed to help you manage your operations more efficiently, leaving you more time to focus on what truly matters – your clients.


Vagaro’s mission is to simplify the complexities of running a service-based business. They understand how overwhelming it can be to juggle appointments, inventory, marketing, etc. That’s why they’ve developed a comprehensive solution that integrates all these tasks into one user-friendly platform. With Vagaro, you can manage your business smoothly, offer your clients an exceptional experience, and ultimately, achieve your business goals.

Affordability & Support

Vagaro has been praised for its affordability, with a scalable pricing structure based on the number of professionals using the software. The pricing model is subscription-based, with no contracts or cancellation fees. Additionally, Vagaro offers support options, including online help, phone support, and 24/7 representative availability.

What Makes Vagaro Unique 

Here’s what sets Vagaro apart:

Feature-Rich Platform

Vagaro offers extensive features, including online appointment scheduling, POS, email/SMS marketing, credit card processing, subscription payments, video streaming, website builder, eCommerce, payroll, hardware, and advanced business reporting. These diverse features integrate seamlessly, making it a one-stop shop for managing your business.

Affordability and Scalability

Are you worried about costs? With Vagaro, you don’t have to be. Their pricing starts at $25 monthly for individuals and $10 for each additional user. Plus, there are no contracts or cancellation fees, making it a risk-free investment for your business. The pricing model is also scalable, so it grows with your business.

Integrated Payments and Client Marketplace

One of the standout features of Vagaro is its integrated payment system, which supports various payment methods. It also boasts a client marketplace, giving your business additional visibility and helping you attract more clients.

Advanced Payroll and Team Support

Managing payroll and team schedules can be a daunting task. Vagaro simplifies this with its advanced payroll and team support feature. This allows you to manage your team efficiently, ensuring everyone is on the same page.

Consistent High Scores

Vagaro consistently receives high scores for appointment management, online booking, client data management, point of sale, customer service, inventory management, and pricing. This means you can trust Vagaro to deliver top-notch service and performance.

Extensive Support Options

Need help? Vagaro has got you covered. They offer extensive support options, including online service, phone support, and 24/7 representatives. This ensures you always have someone to turn to if you encounter any issues or questions.

User-Friendly Interface

While Vagaro does have a slight learning curve, once you get the hang of it, you’ll find it incredibly user-friendly. The interface is intuitive and easy to navigate, which means less time learning the software and more time focusing on your clients.

List of Unique Vagaro Features and Benefits


Let’s delve into the unique features and benefits that Vagaro brings to the table:


  1. All-in-One Solution: Vagaro integrates various aspects of business management into one platform, including appointment scheduling, POS, email/SMS marketing, credit card processing, subscription payments, video streaming, website builder, eCommerce, payroll, hardware, and advanced business reporting.
  2. Agency-Type Services: Apart from the standard features, Vagaro provides additional services like logo design to help your business stand out.
  3. Integrated Payments & Client Marketplace: Vagaro supports various payment methods through its integrated payment system and offers additional visibility through the Vagaro client marketplace.
  4. Advanced Payroll & Team Support: With Vagaro’s advanced payroll and team support feature, manage your team efficiently.
  5. Add-On Features: Enhance your Vagaro experience with add-on features like automated text marketing, website builder, forms, cloud storage, check-in app, increased visibility at the Vagaro client marketplace, branded app, SMS marketing, and email marketing.
  6. Third-Party Integration: Vagaro integrates with various third-party platforms and is compatible with different devices and operating systems.
  7. Top-Notch Security: With access control, data protection policies, and advanced encryption techniques, Vagaro ensures your business and client data are secure.


  1. Affordability & Scalability: Vagaro’s pricing starts at $25/month for individuals and $10/month for each additional user, making it affordable for businesses of all sizes. Plus, there are no contracts or cancellation fees.
  2. User-Friendly: While Vagaro has a slight learning curve, its intuitive design makes it easy to navigate once you get the hang of it.
  3. Excellent Customer Support: Vagaro offers extensive support options, including online help, phone support, and 24/7 representative availability.
  4. Positive Reviews: Users have praised Vagaro for its value, ease of use, customer service, and rich features.
  5. Global Availability: Vagaro is available in the US, Canada, Australia, and the UK, making it a versatile choice for businesses worldwide.
  6. Customizable Solution: Vagaro can be tailored to suit your specific needs and objectives, making it a flexible solution for various companies.

Who is Vagaro Best For (And Not For)

Vagaro is a dynamic, all-in-one appointment and business management software designed to streamline operations for salons, spas, and health & fitness businesses. But is it the right fit for you? Let’s delve into who can benefit the most from this platform.

Vagaro is Best For:

  1. Busy Salons, Spas, and Health & Fitness Businesses: If you’re juggling multiple appointments, managing inventory, and trying to keep track of marketing efforts, Vagaro can be your one-stop solution. It offers extensive features like online appointment scheduling, email/SMS marketing, credit card processing, subscription payments, video streaming, website builder, eCommerce, payroll, hardware, and advanced business reporting.
  2. Small to Large Businesses: Whether you’re a one-person booth rental business or a larger multi-location salon, Vagaro’s scalability suits various business sizes. Plus, its affordable pricing structure makes it accessible for small businesses.
  3. Firms in the US, Canada, Australia, and the UK: Vagaro is available in these countries, offering integrated payments and local support.
  4. Companies Looking for Integration Capabilities: If you’re already using software like QuickBooks, Xerox, Facebook, or Zoom, Vagaro integrates seamlessly with these platforms.

Vagaro Might Not Be the Best Choice For:

  1. Businesses Outside of the US, Canada, Australia, and the UK: These businesses may need access to integrated payments and local support, which could limit their experience with Vagaro.
  2. Users Wanting a Full-Fledged Website Builder: While Vagaro does offer a website builder, it can be limiting. Suppose you’re looking for more comprehensive website-building capabilities. In that case, you might be better off with a dedicated website builder like Squarespace and embedding a Vagaro widget for bookings and information displays.
  3. Users Need to be more comfortable with Learning Curves: Some users have reported a slight learning curve when using Vagaro. If you’re uncomfortable with this, consider other options.

Overall, we give Vagaro a Quality Score of (4.2/5)

Vagaro Pros, Advantages, and Strengths

  • Vagaro offers a comprehensive feature set for business management needs, including streamlined scheduling, automated marketing, robust reporting, and a mobile app.
  • It integrates seamlessly with third-party platforms such as Google Calendar, QuickBooks, and Facebook to enhance functionality and versatility.
  • Offers round-the-clock support to assist users promptly with technical issues or guidance.
  • Flexible pricing model with no contracts, signup fees, or cancellation fees and base plan starting at $25 per month for individuals and $10 for each additional user.
  • It has received positive user reviews praising its value, ease of use, and customer service.

Vagaro Cons, Disadvantages, and Weaknesses

DBT Pros and Cons: A Comprehensive Guide
  • Vagaro users have reported an initial learning curve when first using the software.
  • Some users have pointed out loading delays and occasional glitches.
  • Clients must create a Vagaro account to book appointments, which is an extra step.
  • Feature improvements are suggested for optimal utilization of the platform.
  • Vagaro’s pricing model scales with team size, which could be a business scaling drawback.

Overall, we give Vagaro a Design Score of (3.9/5)

Vagaro Third-Party Reviews

  • 4.7/5 with 3,200 Reviews > Get App
  • 4.4/5 with 119 Reviews > G2
  • 2.5/5 with 15 Reviews > Trust Pilot
  • 4.7/5 with 2,509 Reviews > TEC

If you want to explore other top EHR services, see our Online Mental Health Reviews for the following:, Vagaro, aThenaOne, Epic Systems, NextGen Office, SimplePractice, TherapyNotes, and Theranest.

Overall, we give Vagaro a Third-Party Review Score of (4.4/5)

How Much Does Vagaro Cost 

  • 1 User > $25 /month
  • 2 Users > $35 /month
  • 3 Users > $45 /month
  • 4 Users > $55 /month
  • 5 Users > $65 /month
  • 6 Users > $75 /month
  • 7+ Users > $85 /month

Overall, we give Vagaro a Cost Review Score of (4.0/5)

Vagaro – Discounts, How To Cancel, etc

how to cancel talkspace

Navigating the world of business management software can be a journey full of questions. So, let’s dive into some key aspects of Vagaro to help you make more informed decisions about your salon, spa, or health & fitness business.

Does Vagaro Offer Discounts?

While your documents don’t mention discounts, Vagaro’s pricing is already quite competitive, starting at just $25/month for individuals. It’s always worth reaching out to Vagaro directly to inquire about any potential discounts or promotional offers they may have.

How to Cancel Vagaro?

Want to cancel your Vagaro subscription? The process is straightforward. Contact Vagaro’s customer service team, who are available round-the-clock. They will guide you through the cancellation process. Remember, Vagaro’s pricing model is flexible with no contracts, so you can cancel anytime without worrying about hidden costs.

Is Vagaro Legit? Conclusion


But, yes. Vagaro is a legitimate and reliable software solution for salon and spa businesses. The company offers a free trial for users to test the platform, illustrating their confidence in the product and commitment to customer satisfaction.

In conclusion, Vagaro is more than just software—it’s a partner in your business journey. With its comprehensive feature set, global availability, flexible pricing model, and positive user reviews, Vagaro offers numerous advantages to help you manage your business more efficiently.

Vagaro Review

Name: Vagaro

Description: Salons, spas, and fitness enterprises use Vagaro for business management. It has appointment scheduling, email marketing, POS, and more. For its cheap and extensive feature set. However, it requires learning and contains bugs. Some users recommend feature improvements and find the pricing structure unsuitable for increasing teams. However, Vagaro is a unique alternative for firms looking to streamline processes.

Offer price: $25+/Month

Currency: $

Operating System: Online

Application Category: Booking Software

Author: Online Mental Health Reviews

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  • Third Party
  • Cost
  • Quality
  • Design

One Response

  1. jaBVKtocHuvIC April 16, 2024

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